Returning to work after an illness, injury, or long-term absence can feel overwhelming. That’s where a phased return to work comes in. It’s designed to help you ease back into your role without taking on too much too soon. This guide provides templates, tips, and examples to help you navigate your return with confidence, including ACAS and NHS guidance for UK workers.
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To effectively communicate your return
Jump to:
- What is a phased return to work?
- Why consider a phased return to work?
- How to create a phased return to work plan
- Phased return to work plan example for employees
- Phased return to work letter template
- NHS phased return to work: what to expect
- Example of a phased return to work for mental health recovery
- What are your rights during a phased return?
- What if a phased return fails?
- Tips for a successful phased return
- Conclusion
What is a phased return to work?
A phased return to work is a gradual reintroduction to your job, with adjustments such as reduced hours or modified tasks to support your recovery. This plan helps you avoid burnout or relapse while regaining your routine and productivity.
Common adjustments include:
- Fewer hours in the initial weeks.
- Reduced responsibilities or non-strenuous tasks.
- Flexible work options, such as working from home.
NHS phased return to work plans are often recommended for employees recovering from illness, surgery, or mental health conditions. They aim to create a supportive, step-by-step return under guidance from occupational health professionals.
Why consider a phased return to work?
A phased return offers several benefits:
How to create a phased return to work plan
1. Speak to your employer or HR
Start by discussing your situation with your manager or HR. Explain any medical recommendations, limitations, or preferences you have for your return.
2. Get support from occupational health (if available)
Occupational health professionals can assess your needs and help design a plan that suits your recovery. If you work in the NHS, this step is often mandatory.
3. Set a gradual schedule
Agree on a timeline that works for you. A typical phased return lasts 2 to 6 weeks, but it may be longer if necessary.
NHS phased return to work: what to expect
If you work for the NHS, your return will be guided by specific policies. Key elements include:
- Flexible hours to ease you back into full-time work.
- Occupational health assessments to monitor your recovery.
- Phased return to work pay: Depending on your situation, you may receive full pay during your phased return. Be sure to check your specific policy or ask HR.
Phased return to work letter template
When requesting a phased return, you may need to submit a formal letter. Here’s a simple example:
To: [Manager’s Name / HR Representative]
Subject: Request for a Phased Return to Work
Dear [Manager/HR’s Name],
I hope this letter finds you well. Following my recent recovery and discussions with my healthcare provider, I would like to request a phased return to work. I believe this approach will help me transition back to full productivity while ensuring my recovery continues smoothly.
I propose the following phased schedule:
- Week 1: [Specify days and hours]
- Week 2: [Specify days and hours]
- Week 3: [Specify days and hours]
I am happy to adjust this plan based on the company’s needs and any recommendations you may have. Please let me know if you require further medical documentation or a meeting to discuss this plan in detail.
Thank you for your understanding and support.
Kind regards,
[Your Name]
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Find out moreExample of a phased return to work for mental health recovery
Mental health recovery can require extra support and flexibility. Here’s a sample plan:
What are your rights during a phased return?
Reasonable adjustments:
- Under the Equality Act 2010, employers must provide reasonable adjustments if you have a disability or long-term health condition. This may include flexible hours, reduced responsibilities, or remote work.
Sick pay:
- If your phased return involves working fewer hours than normal, you may still be eligible for Statutory Sick Pay (SSP) or full pay depending on company policy.
Occupational health support:
- Employers should offer occupational health support if your condition affects your ability to work.
What if a phased return fails?
If your phased return isn’t working, don’t panic. Setbacks can happen, and it’s important to address them early. Here’s what you can do:
- Speak to your manager: Let them know if you’re struggling with the workload or hours.
- Reevaluate the plan: Adjust the timeline or reduce responsibilities further.
- Seek medical advice: Occupational health can reassess your condition and recommend changes.
- Explore long-term options: If you need more time off or a permanent adjustment, discuss flexible working arrangements with HR.
Common questions about phased return pay
Tips for a successful phased return
How to reach out to hiring managers in January
Making direct connections with hiring managers can significantly boost your chances:
Personalised outreach:
When emailing, refer to a specific project or value of the company. For example:
“Dear [Manager’s name], I admire your team’s work on [project/initiative]. I’m confident my skills in [your expertise] can contribute to similar successes.”
LinkedIn networking:
Send a connection request with a thoughtful note.
Follow-up:
If you don’t hear back, a polite follow-up email can demonstrate your persistence and enthusiasm.
Join the ivee community!
Join our Facebook group. Whether you’re looking to reconnect with like-minded returners, seek advice on returning to work after maternity leave, or share your experiences, our Facebook community is here to help you navigate your journey back into the workforce.
You’ll find:
👉 Latest regulatory changes regarding maternity leave
👉 CV templates for women returning to work
👉 Latest industry updates
👉 Resources and guides to help you on your job hunt
👉 Confidence-building events, webinars and advice on all aspects of returning to work
Our Facebook community
Conclusion
A phased return to work is designed to make your transition smooth and stress-free. By using the right templates and taking advantage of support from your employer, occupational health, and ACAS guidelines, you can focus on regaining your health and confidence. Don’t rush: recovery takes time, and it’s okay to adjust your plan as you go.
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