Returning to work after maternity leave can feel daunting, but a well-written return to work email can help set the right tone with your employer, clients, and colleagues. Whether you’re confirming your return date, requesting flexible working, or notifying clients, this guide provides UK-specific advice and templates to help you communicate your return effectively.
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Your rights when returning to work after maternity leave
How much notice do I need to give?
If you plan to return earlier than your agreed maternity leave period, you must provide at least 8 weeks’ notice to your employer (Gov.uk).
If returning as scheduled, there’s no legal requirement to notify your employer, but it’s considered good practice to confirm your return date and discuss any flexible working requests in advance.
Can I request flexible working after maternity leave?
Yes! Under UK law, all employees with 26+ weeks of continuous service have the right to request flexible working, including part-time hours, remote work, or a phased return (ACAS). Employers must consider your request and provide a valid business reason if they decline.
How to write a return to work email (with templates)
Formal return to work email to employer
Subject: Confirmation of Return to Work – [Your Name]
Dear [Manager’s Name],
I hope you are well. I am writing to confirm my return to work following my maternity leave. As agreed, I will be returning on [insert date].
Please let me know if there is anything I need to prepare in advance. I look forward to rejoining the team and would appreciate any updates on key projects.
Best regards,
[Your Name]
Return to work email requesting flexible working
Subject: Flexible Working Request Upon Return – [Your Name]
Dear [Manager’s Name],
I am looking forward to returning to work on [insert date]. However, I would like to explore a flexible working arrangement to balance my professional and personal responsibilities.
I would like to propose [e.g., working from home two days a week, reducing my hours to X per week, a phased return], which I believe will allow me to continue contributing effectively while maintaining a good work-life balance.
I would be happy to discuss this further and explore a solution that works for both the team and me. Please let me know a convenient time to talk.
Best regards,
[Your Name]
Tip: Your employer must respond to your flexible working request within three months, considering business needs and operational impact (ACAS).
How to inform clients & colleagues of your return
Sample email to clients notifying your return
Subject: I’m Back! Resuming Work After Maternity Leave
Dear [Client’s Name],
I hope you’ve been well. I wanted to update you that I will be returning to work on [insert date] following my maternity leave.
I look forward to catching up and continuing our work together. Please feel free to reach out if there’s anything urgent before my return.
Best regards,
[Your Name]
Welcome back email to colleagues
Subject: Excited to Be Back!
Dear Team,
I’m excited to share that I will be returning from maternity leave on [insert date]! I look forward to reconnecting with you all and catching up on everything that’s been happening.
See you all soon!
Best,
[Your Name]
Tip: If your workplace has a structured reintegration plan, ask HR about any return-to-work meetings or onboarding sessions.
Requesting a phased return to work
A phased return to work after maternity leave can help ease the transition. Here’s how to structure your request:
Phased return email example
Subject: Request for Phased Return to Work – [Your Name]
Dear [Manager’s Name],
As I prepare to return to work on [insert date], I would like to request a phased return to help me transition back smoothly. I propose starting with [e.g., three days per week for the first month, then returning to full-time], ensuring minimal disruption to the team.
I’d be happy to discuss this further and explore what arrangements would work best for both myself and the business. Please let me know a convenient time to talk.
Best regards,
[Your Name]
Tip: A phased return can be beneficial for managing workload, adapting to routine changes, and supporting employee wellbeing (CIPD).
Find out how to request a phased return to work
Access phased return to work templates below
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Final tips for a smooth return to work
- Plan your childcare arrangements early to avoid last-minute stress.
- Check-in with HR regarding any changes in policies, benefits, or expectations.
- Give yourself time to adjust. It’s normal to feel a mix of emotions about returning to work.
- Set boundaries between work and home life to maintain a healthy balance.
Returning to work after maternity leave is a significant transition, but with clear communication and the right preparation, it can be a smooth and positive experience.
If you’re preparing to return, use these email templates to streamline the process, and don’t hesitate to explore flexible working options that fit your needs.
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